Add fields using the form field tools in the toolbar. Delete, resize, or arrange the fields as needed. You can add any of the following types of form fields:. Add Text field.
Encode the input from selected fields and display it as a visual pattern that can be interpreted by decoding software or hardware available separately. These buttons can be customized with images, text, and visual changes triggered by mouse actions.
Present yes-or-no choices for individual items. If the form contains multiple check boxes, the user can typically select as many or few of these as wanted. Digital signature field. Drop-down list. Let the user either choose an item from a pop-up menu or type a value. You can set a form field property that enables the user to enter a custom value.
Display a list of options the user can select. You can set a form field property that enables the user to Shift-click to select multiple items on the list.
Radio buttons. Present a group of choices from which the user can select only one item. All radio buttons with the same name work together as a group. For more information, see How to add form fields and set their values. To change existing text or images, click Edit in the toolbar. All the text and image fields are enabled for editing. If you don't see the Edit option in the toolbar, update your Acrobat.
To test your form, click the Preview button in the toolbar. Previewing a form allows you to view the form the same way the form recipients will and gives you a chance to verify the form. If you are previewing a form, you can click the Edit button to go back to the edit mode.
When your form is complete, save the form, and then click the Close button towards the right end of the toolbar to close form editing. To distribute the form and collect responses, see Distribute PDF or web forms. You can send the form out to be filled in and signed using Adobe Sign. You can add additional Adobe Sign fields from the toolbar.
When alerted that Acrobat removes form fields that Adobe Sign doesn't support, click Next , and then in the subsequent alert, click OK. To add a field to the form, select its icon in the toolbar.
Position the pointer where you want to place the field, and click to insert it. Name the field and designate who is to fill it in or sign it. To set its properties, such as the border color, fill, font, and typeface size, double-click the field. To preview your changes, click Preview in the upper-right corner.
Click Edit to in the upper-right corner to switch back to the edit mode. To distribute the form and collect responses, see Distribute Adobe Sign forms. However, you can extend the rights of a PDF to allow these users to save form data. Unlike earlier versions of Reader, Reader XI and higher versions of Reader include both the Add Text tool and the ability to save form data.
Acrobat users can type in non-fillable forms, add comments, and digitally sign PDFs without extending special rights. If you are editing the form, click the cross icon next to the Preview button in the upper-right corner. Note the following two points about the use of the Reader Extensions capability for local saving of PDF forms called extended documents :.
Number of deployed extended documents. An Acrobat Standard or Acrobat Pro customer can send an extended document to an unlimited number of recipients for them to fill in. For example, an Acrobat customer can post an empty form template on a web page that allows users to fill in and save PDF forms locally.
An unlimited number of people can access the template. Also, the Acrobat customer can collect unlimited number of responses from the filled-in form. The submit button can appear in the purple message bar at the top of the form or in the form content. For troubleshooting tips on completing forms, see Troubleshooting forms. A flat form does not have interactive fields.
For instructions, see Fill out your PDF form. A common way to view a PDF form is in a web browser, for example, when you click a link on a website.
Save the form on your computer, and then open it directly in Acrobat or Acrobat Reader. The Auto-Complete feature stores any entries that you type in an interactive form field. Auto-Complete then suggests or even automatically enters responses that match your typing in other form fields. The suggestions appear in a pop-up menu, from which you can select a match. The Auto-Complete feature is off by default, so you must enable it in the forms preferences if you want to use it. To remove an entry from the Auto-Complete memory, such as a misspelled entry that you found and corrected later, edit the list in the preferences.
The forms preferences apply to the way the application handles open forms as you work. Under Auto-Complete , choose Basic or Advanced from the menu. Select Remember Numerical Data if you want the Auto-Complete memory to store numbers that you type into forms. When you select an option in the Auto-Complete menu, a description of how it affects the Auto-Complete behavior appears in the text area below.
In the Auto-Complete Entry List dialog box, do one of the following, and then click Yes in the confirmation dialog box:.
Interactive form. To create an interactive form, use the Prepare Forms tool. See Create a form from an existing document. The tools are enabled for the current form only. When you create a different form, redo this task to enable Acrobat Reader users to use the tools. Choose a printer from the menu at the top of the Print dialog box.
In the Comments And Forms menu in the upper-right area of the Print dialog box, choose one of the following, and then click OK :. Interactive or flat form To print the form and the typed entries, choose Document.
In the General tab, change the name of the field. Repeat this step for all the copied fields. How do I use basic calculations in a PDF form? The calculations like sum, product, average, minimum and maximum can be done using the predefined calculations. How to add a tooltip to a form field? Double-click a selected form field to open the Properties window. In the General tab, type a description into the tooltip box. How to create a flowable text field?
Double-click a selected text field to open the Properties window. How to make a field required or not required? In the General tab, to make the field required, select Required.
To make the field optional, deselect Required. How to make a field read-only? In the General tab, select Read Only. How do I add a barcode form field? Click the Barcode icon in the toolbar and place it on your form.
How do I add a date and time field? While you are preparing the form in Acrobat DC, click the Date field icon in the toolbar, and then click the location in the document where you want to place the field.
How to publish or distribute a form. How do I send a PDF form for filling? You can send or distribute your PDF form right from within Acrobat. Open the form and click Distribute. Choose how you want to collect the responses - in your email Inbox or on a server.
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